You are here: American University Student Affairs Housing & Residence Life Spring Closing

Back to top

Spring 2026 Closing

As the spring semester comes to an end, residents and their families will find information to plan for their residence hall to close.

Checkout Procedures

Each resident will either complete a Traditional or Express check out based on the date and time they are moving out. Both checkouts begin in the AU Housing Portal to review the checkout steps and verify your room-readiness. 

  • Prior to May 1st
    • If you are moving out before May 1, please contact your RA or Community Director to schedule your move out, which includes completing check out at the front desk of your hall to avoid an improper check-out fee.
  • May 1 - May 7
    • Traditional check outs take place between 10AM and 8PM.
    • Express check outs take place between 8PM and 10AM.
  • May 8 - 10 at noon
    • Traditional check outs are available by request between 10AM and 8PM. Staff availability may be limited. 
    • Express Check Outs are available 24/7.

Learn more about each options below. When you're ready to check out, you'll follow a step-by-step guide in the AU Housing Portal. It's that simple!

The Express Checkout can be done much faster than a traditional checkout since the room inspection is done after you have departed. If you select this option, you waive the opportunity to appeal any damage charges that may be placed on your student account.

  1. Remove all items from your room
  2. Clean your room
  3. Check your mailbox one last time
  4. Room checkout process begins
    1. Go to the front desk and turn in any keys
  5. Check yourself out in the AU Housing Portal. You'll receive a confirmation e-mail when this is complete.
  6. Student portion of room checkout process is complete
  7. A residence life staff member will complete your Room Inspection Form (RIF) and identify any damages.
    1. If identified, damage billing charges will be placed on your student account in June. You are unable to appeal these charges. Please note that if damages are indiscernible for either roommate, both roommates will be charged. 
  8. Have a great summer!

The Traditional Checkout is the standard checkout process where you remove all your items, clean your space and an HRL staff member will complete your Room Inspection Form (RIF) with you to determine if are responsible for any damages to your room. With a traditional checkout you can appeal damage charges.

  1. Remove all items from your room.
  2. Clean your room.
  3. Check your mailbox one last time.
  4. Room checkout process begins.
    1. Go to the front desk and turn in any keys.
    2. You'll be connected with an RA while at a checkout hub - this may not be your RA.
      1. Checkout hubs are located in the following halls; Anderson, McDowell, Federal and Frequency.
    3. The RA will complete your RIF with you present.
    4. You will be checked out by the RA while you are in your room.
  5. Room checkout process is complete.
  6. Have a great summer!

Donate or Dispose

Donate it: The Office of Sustainibility's Project Move Out will collect donations throughout campus. No donations can be left inside your residence hall:

  • LAC Quad 
  • East Campus
  • Behind McDowell Hall
  • Nebraska Hall

Toss it: Items that can't be donated can be disposed of in a dumpster located near each hall, all locations are TBD.

Closing Charges

Review potential closing charges a resident can incur for damages, not checking out properly, and/or leaving the room in the condition you found it in with furniture in place and tidied.

Extended Stay

Students can apply for Extended Stay Friday, March 27 - Monday, April 27 at 5 PM in the AU Housing Portal and can select an extended stay between Thursday, May 7 and Sunday, May 10 at noon. Requests for an extended stay beyond May 10 at noon will not be accepted. 

Summer Housing

Summer housing is available to returning AU undergraduate students. Students wishing to stay for summer housing should apply through the AU Housing Portal. Spring semester residents who apply for summer housing  will remain in their spring housing assignment until Tuesday, May 12 and do not need to apply for an extended stay.

Rental Returns and Vendor Services

  • MicroFridge Rentals

    • You will receive an email from GoBreez about your rental with instructions on defrosting, cleaning, and where to leave your microfridge before it is picked up. If you have any questions before this time, please direct them to  support@gobreez.com.

  • Lockbox Rentals

    • Make sure your unit is cleared of all personal belongings prior to pickup. You will receive an email from GoBreez with instructions and timeline for pickup.

  • Lofts

    • Your loft will be deconstructed by an HRL facitlies specilist. Pleqase do not take apart the loft or remove it from the space. 

  • UPS Summer Storage

    • The on-campus UPS store provides storage and delivery services for students in our residence halls through  AU Storage. Contact the UPS Store for further information
    • If you are using a company other than UPS Summer Storage, you must make arrangements and escort those individuals in your hall at all times. They are not permitted to be in the halls or rooms without you physically being there. HRL staff are not responsible for coordinating this effort on your behalf or for any damaged or lost items.

Closing Dates

  • April 27 - April 30: Mandatory floor meetings. RAs will notify their residents of the date and time.
  • April 27 - May 6: Meal Plan donation period to Eagles Helping Eagles
  • April 27: Quiet hours effective 24-hours a day through closing.
  • May 6: Spring meal plans ends at lunch. Visit AU Dining for additional dining options.
  • May 7: Residence halls close at 12 p.m. for undergraduate students
  • May 8: Last day Mail Service will accept packages 
  • May 9: Residence halls close for graduating seniors at 12 p.m. who participated in commencent on Friday, May 9.
  • May 10: Residence halls close for graduating seniors at 12 p.m. who participated in commencent on Saturday, May 10.
  • May 11: Mail Services will begin notification to summer residents of packages and mail
  • May 12: Move-in for summer student housing and spring to summer housing transitions.
  • TBD: Mail Services will return all packages not collected to sender (TBD.)

Closing Emails

  • Email 1; Sent 3/4 at 8 PM EST - Covers spring break hours and desk ops as well as summer housign and extended stay application openiong dates, read here.